Executive Assistant Resume Examples is one of the key steps to crafting an executive resume. The examples that I am talking about are professional resumes, which are usually prepared by a hiring manager for a company or a business entity. A resume is a document that contains information about an individual about their experience, skills, education and other qualities that make them a potential candidate for an important job opening. In order to have one’s resume stand out from the others, one has to create one that will catch the attention of a recruiter. This can be done by using the right kinds of words on it, the resume objective, the job history and skills, among others.

Before we move further, let us first look at the executive assistant resume examples that we will be using in this article. They are very easy to find online. You can either search for them in Google or you can visit some of the websites that focus on providing these types of templates to people who need help with their resumes. The important thing here is that you have to make sure that your resume format is unique. It should not only highlight your work history, but also the skills that you possess that make you a good candidate for the position.

Executive Assistant Resume Examples

Here are some of the most common duties of these professionals: clerical duties, answering phone calls and faxes, filing and tracking documents, answering the email of customers, scheduling meetings and conference calls, and working as a receptionist. Most of the executive assistants mentioned above have been with their respective employers for a number of years. The fact that they have such a long list of duties belies the fact that they work as freelance workers. The fact that they are highly qualified to do the jobs that they do only serves to underline this. This is why the best executive assistant resume examples highlight the fact that the individual has experience and has proven skills that make her a great candidate for the position.

1. Executive Administrative Assistant Resume Sample

Executive Administrative Assistant Resume Sample
Executive Administrative Assistant Resume Sample

You can get help with your job search quite easily. There are several ways that you can use to highlight your experience and skills. One of the best things that you can do is use the various executive assistant resume examples that are out there on the Internet. These will help you highlight the skills and abilities that you possess that will translate to your ability to get hired at your first chance. In addition to this, the examples will show you how to write an effective and impressive cover letter.

Most of these administrative support professionals begin their work experiences by working entry-level jobs. As their experience increases, however, they may find themselves landing some high-paying positions. If you are a graduate student, you may want to take a look at the administrative entry-level executive assistant resume examples that are available online. In these examples, you will usually be given a list of job titles that you can apply for. For example, if you are interested in being a life coach, you can check out the life coach administrative entry-level executive assistant resume examples that are available on the Internet. You should take a look at the responsibilities that you will have upon entering this type of job.

2. Executive Assistant to CEO Resume Sample

Executive Assistant to CEO Resume Sample
Executive Assistant to CEO Resume Sample

If you have already completed your college education, you can look at the executive assistant resume examples that are available in your native language. In these cases, you will just have to make sure that you proofread your document carefully. Keep in mind that hiring a college student requires that you ensure that you proofread and edit your documents carefully so that your resume is error-free and free from grammatical errors. Make sure that you have a friend or your loved one to review your document once it has been sent to the hiring company for review.

If you are still undecided about what type of executive assistant resume sample you should use, you can simply take a look at the sample entries that are found in different companies. Most companies that hire administrative assistants require that they submit a minimum of two to three years of work experience. Most of the time, the hiring company will also require that your documents include a cover letter. If you have not yet graduated from college, you may have to submit your High School Diploma or GED card.

3. Action Verbs For Executive Assistant Resumes

Leading a Team or ProjectDesigned or CreatedAchievementsAssistance
CoordinatedAdministratedAchievedArranged
ExecutedBuiltAcceleratedAided
GeneratedCreatedBoostedAnswered
HeadedDevisedDecreasedAssisted
HandledDevelopedEnhancedCooperated
OrganizedFormedExpeditedContributed
OversawImplementedGainedGuided
OperatedLaunchedIncreasedProvided
InitiatedPioneeredMaximizedSimplified
PlannedSpearheadedOptimizedSupported
Keywords for Administrative Assistant Resumes

What should an executive assistant put on a resume?

1. Zero in on Your Ideal Role, Company, Industry, and/or Executive

Because an EA’s responsibilities can vary so greatly, it’s important to get a handle on what you want your role to look like before you start writing your resume. So ask yourself: Is there a specific industry you’d like to target? Do you want to support a single executive or would you prefer to work with a small group of leaders? Are you OK with handling personal matters? Being clear about your preferences will help you draft a strong, compelling resume (and narrow down the roles you apply for!).

2. Tailor your Content

In addition to understanding what you’d like your next EA job to look like, you’ll also need to tailor the content of your resume to reflect the job description for which you’re applying. You’ll find a fantastic guide for doing just that here, but a quick and easy way to fine-tune your tailoring skills is to remember this golden rule: If it’s in the job description and you have experience doing it, then it belongs on your resume.

In other words, if a job posting mentions creating meeting agendas and you’ve created countless agendas with expert efficiency, make sure you mention that on your resume. Conversely, if there’s no mention of assisting with personal needs in the job description, you can leave that portion of your experience out—especially if it’s not something you’d be open to or interested in doing in your next role.

3. Work the Keywords

Chances are, your application is going to pass through an applicant tracking system (or ATS) before it reaches the eyes of a human. And if your resume doesn’t have the right keywords, it might not even make it to a recruiter’s inbox. Customizing your resume for every job you apply to—using the skills and experiences emphasized in the job description—will help you hit all the right terms, but it wouldn’t hurt to work in some executive assistant staples in your initial draft, too.

Here are a few to get you started:

  • Booking Travel
  • Budgeting
  • Calendaring
  • Confidentiality
  • Corporate Communications
  • Correspondence
  • Discretion
  • Editing & Proofreading
  • Meeting Coordination
  • Microsoft Office Suite
  • Preparing Agendas
  • Presentations
  • Report Generation
  • Reviewing Contracts
  • Scheduling

4. Keep It Interesting (and Be Specific!)

Most executives will emphatically agree that they wouldn’t be able to function without their assistants. That’s a pretty huge deal. As an EA, you play an integral role in the overall success of a business—and the content of your resume should reflect that.

Using bullet points to illustrate your experience and being as specific as possible will help make your resume much more compelling. So rather than simply stating that you drafted email communications on behalf of the CEO, you might say that you “composed 20+ daily email communications, weekly briefings, and quarterly updates on behalf of the CEO, saving her an average of 10 hours a week.” That sounds much more impressive, doesn’t it?

5. Showcase the Numbers

Speaking of being specific, using numbers will help you illustrate and highlight your career accomplishments, making it more likely you’ll catch a recruiter’s eye.

Think of it this way: A recruiter will think it’s good that you’ve booked travel arrangements, but they’ll think it’s great that you coordinated upward of 10 trips a month, including flights, hotel bookings, car rentals, dinner reservations, and meeting agendas, all while staying within the monthly $14K travel budget.

So whether you’ve increased efficiency by 30%, decreased waste by 77%, managed a complex executive calendar with 20+ daily meetings, or saved the company $26K by switching to a new vendor, make sure you don’t leave those numbers out.

6. Highlight Your Special Skills

Are you a whiz with spreadsheets? Do you have a background in event planning? Have you assisted with negotiating several complex contracts? Spend some time reflecting on your unique areas of expertise, as they’ll likely help you stand out. Because executive assistants often find themselves juggling a diverse array of tasks, highlighting your particular mix of skills—technical or otherwise—can be a great way to demonstrate your resourcefulness.

7. Consider a Summary (Optional!)

I typically reserve resume summaries for entry-level job seekers and career changers, so if you’ve already got a few years of EA experience, you can probably skip this. But if you’d like to take a couple of lines (no more than three) to briefly introduce yourself to a prospective employer, it won’t hurt anything either. Here’s what a great EA summary might look like:

“Resourceful executive assistant with five years of experience supporting C-suite executives in the digital advertising space. A scheduling whiz specializing in booking travel and coordinating meetings. Recognized for tact, creativity, and prioritization.”

8. Remember a Few Tried-and-True Resume Guidelines

There are a handful of sacred resume rules that transcend virtually every industry, specialty, and experience level. So I highly recommend keeping these in mind as you draft your executive assistant resume:

  • Keep it to a single page (two at most, and only if your situation warrants it). There are plenty of ways to cut down your resume, including removing experience that’s more than 10 to 15 years old and, going back to number two above, tailoring your resume for each role.
  • Follow a chronological format. This common layout works for most job seekers, but if you have a more unconventional work history, are looking to make a career pivot, or don’t have a lot of recent experience, you may want to consider a functional or combination resume instead (just be aware that recruiters and hiring managers tend to eye functional, or skills-based, resumes with caution).
  • Create clearly defined sections. This is just one more way to make it super easy for someone to scan your resume and find all of the information they’re looking for.
  • Proofread! Then have a friend proofread it for you. Then proofread it yourself again.

Executive assistant resume skills do not only involve your ability to write well. It also includes your ability to understand the requirements of your clients, to know how to present yourself in front of your client and to exhibit professionalism. Some examples of soft skills include your ability to communicate well with people, your ability to work under pressure and to meet deadlines. However, if you have hard skills, you can show these to prospective employers by including references and your academic achievements. Make sure that you highlight all the aspects of your hard skills in your documents.